Taleo Enterprise Edition Tips & Guides

Posting a Job in Taleo Enterprise Edition

To post a job to Scout:

  1. Complete the Scout section on the requisition you want to post.If you are flexible about the placement fee, be sure you check the Open to Bid option.

    The recruiter and the Recruiter’s Assistant will be automatically activated in Scout. They will also be considered the job owners in Scout and will receive all notifications related to the posting.
  2. Save the changes to the requisition, and then post the job to your career center if it is not already posted. The posting in Scout will include the Scout information, the job description, qualifications, salary range, job location, years of experience, and start date, if specified. Make sure you click the Posting and Sourcing tab to post the job. Once posted you will receive a posting notification including a link to Tell Us More about your job. Your job will be matched to specialty recruiters in Scout and candidates will be submitted for your review.Make sure the salary range is specified. Job postings without salary information receive fewer submissions.

What’s Next? When the job is posted, you will receive a confirmation email with a link to questions about the job opportunity and tell us the urgency of your job posting. Hot jobs will have an icon next to the job title and recruiters will be notified via email of hot jobs. Respond to these questions as soon as possible—the more recruiters know about what you’re really looking for, what’s exciting about the opportunity, the better qualified candidates you’ll see! Scout will match your job with third-party recruiters who specialize in this type of job. For Scout+ users, your job will be sent to your preferred suppliers. You will be notified via email of candidates submitted for your consideration.

Reviewing Candidates in Taleo Enterprise Edition

  • To review candidates submitted for a job:
    1. In the email notification, click the link to review the candidate’s resume and information provided by the search firm.

      You can navigate to your Scout job postings and to candidates submitted for review by clicking the “View My Scout Postings” link in the Scout information section of any requisition posted to Scout.
    2. Take action on the submission. If you want to provide more information about your opportunity and your organization, click on the More Information Means More Candidates link on the bottom left.This takes you to the Tell Us More form where you can provide more information and identify the urgency of the job. This can also be done via the posting confirmation form.
      • Interested – Good fit? Click Interested to import the candidate into your Taleo recruiting workflow for the job, and the recruiter will be provided with your contact information.A duplicate candidate check will occur when you click Submit. If the candidate already exists in your ATS, you will be notified and choose to Continue or Cancel.
      • Not Interested – Not what you’re looking for? Click Not Interested and provide the recruiter with feedback for future candidates.Providing comments when declining candidates leads to better qualified submissions in the future.
      • Share Candidate – Not sure? Share the candidate with the hiring manager and others involved in the hiring process before accepting or declining the submission.

    You can share the candidate with anyone you want by entering their email address before you accept or decline a submission. Got a Question- Ask recruiters about a candidate to speed up the process. Post your question in the Tell Us More Page to help search firms find the best qualified candidates. What’s Next? The search firm will be notified when you indicate if you’re interested or not in moving forward, and will contact you on next steps. If your system is configured to require candidates to apply online, they will not be Imported into your system until they fill out your online application. Scout will email the Online application link to the search firm recruiter to forward to the candidate. Once you’ve imported a candidate you’re interested in, reach out to the recruiter as soon as possible to move the candidate forward. You can also provide recruiters updates on candidates. The Feed Your Pack link will show you all accepted Scout candidates and you can provide quick, easy feedback to recruiters without multiple phone calls!

Hiring a Candidate in Taleo Enterprise Edition

When you hire a candidate, the search firm notifies Scout of the placement and issues an invoice at the new hire’s start date. Invoices are due upon receipt. Employers make all payments directly to Scout, not to the search firm. Once the hired candidate has satisfied the 90-day guarantee period and the funds have been collected, Scout will distribute payment to the search firm.

Updating and Closing Jobs in Taleo Enterprise Edition

Updating the Placement Fee or Open to Bid Status If you change the placement fee or open to bid setting on the job in Taleo, Scout automatically creates a new version of the job posting and notifies search firm recruiters working 
the job of the new 
version so that they can
reimport and continue to submit 
candidates. You will also receive an email notification listing any candidate submissions you previously accepted, and at what fee, to ensure there is no misunderstanding between the you and the search firm. If appropriate, update the detailed job information you provided after posting the jobs. Click the “View My Scout Postings” link on the requisition in Taleo, select the job, then click the “More information means more candidates!” link to update the information.

Other Job Modifications When you make a change to a requisition other than 
its fee or open to bid setting—for example, modify the job title or job 
description—search firm recruiters who are working on the job are notified via email
 of the updates. Closing a Job When you close your job in Taleo, the posting will automatically be removed from Scout, and all search firm recruiters working the job will be notified. Note that once you close a job, you will no longer have access to any candidates that were pending your review, but those you marked as Interested have been imported and will be linked to your job in Taleo.