Kenexa Tips & Guides

Posting a Job in Kenexa

  1. To post the job to Scout, click the Edit Req button and complete the Scout section on the requisition you want to post.
    If you are flexible about the placement fee, be sure you check the Open to Bid option.
  2. Select Actions then Posting Options to post the selected Requisition. Click Scout in the Talent Gateway and select Update Newly Selected/Unselected Postings Only button to finish posting to Scout.
    The job will be posted to Scout. Make sure the salary range is specified. Job postings without salary information receive fewer submissions.
  3. To view candidates, click the My Scout Postings link to the left.

What’s Next? When the job is posted, you will receive a confirmation email with a link to questions about the job opportunity and tell us the urgency of your job posting. Hot jobs will have an icon next to the job title and recruiters will be notified via email of hot jobs. Respond to these questions as soon as possible—the more recruiters know about what you’re really looking for, what’s exciting about the opportunity, the better qualified candidates you’ll see! Scout will match your job with third-party recruiters who specialize in this type of job. For Scout+ users, your job will be sent to your preferred suppliers. You will be notified via email of candidates submitted for your consideration.

Reviewing Candidates in Kenexa

To review candidates submitted for a job:

  1. On your Kenexa home page, click the Scout link to view a list of your jobs posted to Scout.
  2. Click on the job to review the candidates.
  3. The candidate page shows candidates waiting for review. Click on the candidate name to review the resume and information provided by the search firm.
    Review candidates promptly – good candidates go quickly! And they will expire after 14 days.
  4. Take action on the candidate.

    Interested – Good fit? Click Interested to import the candidate into your Kenexa recruiting workflow for the job. Note that if your system is configured to require candidates to apply online, the candidate will not be imported into your system until filling out your online application. Scout emails a link to the online application to the search firm recruiter, who forwards it to the candidate. Until the candidate applies, the candidate will be listed on the Pending Candidates tab. Not Interested – Not what you’re looking for? Click Not Interested and provide the recruiter with feedback for future candidates. Providing comments when declining candidates leads to better qualified submissions in the future. Share Candidate – Not sure? Share the candidate with the hiring manager and others involved in the hiring process before accepting or declining the submission.

You can share the candidate with anyone you want by entering their email address before you accept or decline a submission Got a Question- Ask recruiters about a candidate to speed up the process. Post your question in the Tell Us More Page to help search firms find the best qualified candidates. What’s Next? The search firm will be notified when you indicate if you’re interested or not in moving forward, and will contact you on next steps. If candidates are required to fill out an application as a first step, you can see their status on the Pending Candidates tab. You can click the Feed Your Pack tab to provide recruiters updates on candidates and to view all accepted Scout candidates. You can provide quick, easy feedback to recruiters.

Once you’ve imported a candidate you’re interested in, or the candidate has applied, reach out to the recruiter as soon as possible to move the candidate forward. Once you click Interested and Submit, the candidate is imported into Kenexa and linked to the requisition. You will receive their full information and resume and a recruiter will reach out to you to move forward.

Hiring a Candidate in Kenexa

When you hire a candidate, the search firm notifies Scout of the placement and issues an invoice at the new hire’s start date. Invoices are due upon receipt. Employers make all payments directly to Scout, not to the search firm. Once the hired candidate has satisfied the 90-day guarantee period and the funds have been collected, Scout will distribute payment to the search firm.

Updating and Closing Jobs in Kenexa

Updating the Placement Fee or Open to Bid Status Updating the Placement Fee or Open to Bid Status If you change the placement fee or open to bid setting on the job in Kenexa, Scout automatically creates a new version of the job posting and notifies search firm recruiters working
 the job of the new
 version so that they can 
reimport and continue to submit
 candidates. You will also receive an email notification listing any candidate submissions you previously accepted, and at what fee, to ensure there is no misunderstanding between the you and the search firm. If appropriate, update the detailed job information you provided after posting the jobs. Click on the job on the Open Scout Jobs list in Kenexa, then click the “More information means more candidates!” link to update the information.