Corporate Social Responsibility
Anti-Slavery and Human Trafficking Policy
Modern slavery is a crime and a violation of fundamental human rights. It takes various forms, such as slavery, servitude, forced and compulsory labor and human trafficking, all of which have in common the deprivation of a person’s liberty by another in order to exploit them for personal or commercial gain. Scout has a zero-tolerance approach to modern slavery, and we are committed to acting ethically and with integrity in all our business dealings and relationships and to implementing and enforcing effective systems and controls to ensure modern slavery is not taking place anywhere in our own business or in any of our supply chains.
We are also committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chains, consistent with our disclosure obligations under the Modern Slavery Act 2015. We expect the same high standards from all of our contractors, vendors and other business partners, and agree to accept in our business contracts specific prohibitions against the use of forced, compulsory or trafficked labor, or anyone held in slavery or servitude, whether adults or children, and we expect that our vendors will hold their own suppliers to the same high standards.
This policy applies to all persons working for Scout or on our behalf in any capacity, including employees at all levels, directors, officers, agency workers, seconded workers, volunteers, interns, agents, contractors, external consultants, third-party representatives and business partners.
This policy does not form part of any employee’s contract of employment, and we may amend it at any time.
RESPONSIBILITY FOR THE POLICY
Our parent and sister companies, TRI Ventures Inc. and Aquent LLC, respectively, have overall responsibility for ensuring this policy complies with Scout’s legal and ethical obligations, and that all those under our control comply with it.
The Ethics Committee, which is comprised of representatives from Aquent’s Senior Management, HR and Legal departments, along with our own HR and Legal teams, have primary and day-to-day responsibility for implementing this policy, monitoring its use and effectiveness, dealing with any queries about it, and auditing internal control systems and procedures to ensure they are effective in countering modern slavery.
Management at all levels are responsible for ensuring those reporting to them understand and comply with this policy and are given adequate training on it and the issue of modern slavery in supply chains.
Employees are invited to comment on this policy and suggest ways in which it might be improved. Comments, suggestions and queries from employees are encouraged and should be addressed to the Ethics Committee or Scout HR.
COMPLIANCE WITH THE POLICY
Employees must read, understand and comply with this policy.
The prevention, detection and reporting of modern slavery in any part of our business or supply chains is the responsibility of all those working for us or under our control. Employees are required to avoid any activity that might lead to, or suggest, a breach of this policy.
Employees must notify their manager, or the Scout HR or Legal teams, as soon as possible if they believe or suspect that a conflict with this policy has occurred, or may occur in the future.
Employees are encouraged to raise concerns about any issue or suspicion of modern slavery in any parts of our business or supply chains of any supplier tier at the earliest possible stage.
If employees believe or suspect a breach of this policy has occurred or that it may occur, they must notify their manager or the Scout HR or Legal teams, or report it in accordance with Scout’s Code of Business Ethics as soon as possible.
If employees are unsure about whether a particular act, the treatment of workers more generally, or their working conditions within any tier of our supply chains constitutes any of the various forms of modern slavery, they must raise it with their manager or the Scout HR or Legal teams.
Scout aims to encourage openness and will support anyone who raises genuine concerns in good faith under this policy, even if they turn out to be mistaken. We are committed to ensuring no one suffers any detrimental treatment as a result of reporting in good faith their suspicion that modern slavery of whatever form is or may be taking place in any part of our own business or in any of our supply chains. Detrimental treatment includes dismissal, disciplinary action, threats or other unfavorable treatment connected with raising a concern. If an employee believes that they have suffered any such treatment, they should inform Scout HR immediately. If the matter is not remedied, the employee should raise it formally using Scout’s Grievance Procedure.
COMMUNICATION AND AWARENESS OF THIS POLICY
Training on this policy, and on the risk our business faces from modern slavery in its supply chains, forms part of the on-boarding process for all individuals who work for us, and regular training will be provided as necessary.
Our zero-tolerance approach to modern slavery in our business and supply chains must be communicated to all vendors, contractors and business partners at the outset of our business relationship with them and reinforced as appropriate thereafter.
BREACHES OF THIS POLICY
Any employee who breaches this policy will face disciplinary action, which could result in dismissal for misconduct or gross misconduct.
We may terminate our relationship with other individuals and organizations working on our behalf if they breach this policy.
Code of Business Ethics and Code of Conduct
To ensure orderly operations and provide the best possible work environment, Scout expects employees to follow rules of conduct that protect the interests and safety of the organization and its employees.
The reputation of Scout has been built on providing excellent service and collaboration. Maintaining this reputation requires the active participation of every employee; everyone must be sensitive to the importance of providing courteous treatment in all working relationships.
It is not possible to list all the forms of behavior that are considered unacceptable in the workplace. Scout will take necessary and appropriate action to ensure a meaningful and healthy work environment, bearing in mind the Company’s at-will employment policy.
CODE OF BUSINESS ETHICS
It is Scout’s policy to conduct its affairs in accordance with the highest ethical business practices and to comply with all applicable laws and regulations worldwide. This Employee Code of Conduct and Business Ethics (the Code) sets forth legal and ethical standards of conduct for all officers and employees of Scout. Although it is the purpose of the Code to present a clear statement of what is expected of all Scout employees, the Code cannot address all possible situations of concern that may arise. Accordingly, Scout also has a number of other policies and procedures in place that provide guidance and that all Scout employees are expected to follow.
Scout has the duty to communicate to all employees the standards of ethics and conduct set forth in this Code and the responsibility to enforce these standards at all levels. Every employee of the Company has the duty to read, understand, and comply with this Code. Any employee who has questions about, or suspects violations of, the Code has the duty to contact their manager or Human Resources.
Scout employees are expected to use good judgment and common sense in seeking to comply with this policy and to ask for advice when they are uncertain. This Code applies to Scout and any subsidiaries and other business entities controlled by Scout worldwide.
Scout requires that all employees, directors, contractors, and agents comply with all laws, rules, and regulations applicable to Scout wherever it does business and that all such individuals conduct themselves in a manner consistent with the highest standards of business ethics and practices. If an employee becomes aware of the violation of any law, rule, or regulation by the Company, whether by its officers, employees, or directors or any third party doing business on behalf of the Company, it is their responsibility to promptly report the matter to their manager, who shall promptly report it to Human Resources. If, for whatever reason, an employee does not wish to report any violations to their manager or to Human Resources, they can make a written report to the Aquent Board of Directors. Any such report should be addressed to Aquent Board of Directors, 501 Boylston Street, Boston, MA 02116, U.S.A. It is important to remember that Scout must be made aware of potential corporate misconduct before it can take corrective action.
Upon receipt of any employee complaint or concern regarding possible corporate misconduct, Scout will conduct a prompt investigation. The investigation will be kept confidential to the extent possible and will normally involve interviews with those involved and a review of relevant materials, documents, procedures, etc. If warranted, Scout will take prompt remedial action to correct any misconduct and prevent future misconduct.
No retaliation will be tolerated against any employee who makes a good-faith report of corporate misconduct or potential misconduct. Any attempt at retaliation will be subject to appropriate disciplinary action, up to and including termination.
While it is the Company’s desire to address matters internally, nothing in this Code should discourage employees from reporting any illegal activity, including any violation of securities laws; antitrust laws; environmental laws; or any other federal, state, or foreign law, rule, or regulation, to the appropriate regulatory authority. Employees and directors shall not discharge, demote, suspend, threaten, harass, or in any other manner discriminate or retaliate against an employee because they in good faith report any such violation. This Code should not be construed to prohibit an employee from testifying, participating, or otherwise assisting in any state or federal administrative, judicial, or legislative proceeding or investigation.
Scout managers and supervisors have a duty to make certain that all employees under their supervision are advised of the current provisions of the Code and are periodically reminded of the importance of adhering to the principles set forth in it. Scout managers and supervisors also have the duty to create and maintain an environment where each employee feels responsible for and comfortable with complying with this Code and reporting actual or suspected violations of it, without fear of retribution or retaliation.
CODE OF CONDUCT
Scout expects all employees to act in a positive manner and contribute to a productive work environment. To provide some guidance concerning unacceptable behavior, the following are examples of the types of conduct that are impermissible and are considered sufficient reasons for disciplinary action, including termination of employment. However, reasons for discipline and termination are not limited to those specifically listed below, and such reasons do not change the fact that all employees are at-will employees and that either the employee or Scout may terminate the employment relationship at any time, with or without cause or notice. Scout may exercise its discretion to utilize forms of discipline that are less severe than termination in certain cases. Examples of such less severe forms of discipline include verbal warnings, written warnings, and suspensions. Although one or more of these steps may be taken in connection with a particular employee, no formal order or system is necessary. Scout may, of course, terminate an employee without following these steps whenever it determines that such action is warranted.
- Insubordination, including improper conduct toward a supervisor or refusal to perform tasks assigned by a supervisor
- Release of Scout’s confidential information or that of any of its customers
- Unauthorized removal of property from or possession of property belonging to Scout, coworkers, clients, or anyone on Company or client property
- Altering or falsifying any timekeeping record, filling out another employee’s time sheet without proper authorization, allowing someone else to fill in your timesheet, or destroying your own or another employee’s timesheet
- Absence for three (3) or more consecutive workdays without notice to your immediate manager, unless a reasonable excuse is offered by you and accepted by Scout
- Falsifying or making a material omission on an employment application or any other Company record
- Excessive, nonbusiness, unauthorized, and/or inappropriate use of the Internet
- Misusing, destroying, or damaging the property of Scout, a customer, a coworker, or a visitor
- Fighting on Company or client property
- Bringing onto Company or client property any dangerous or unauthorized materials, such as explosives, firearms, weapons, or other similar items
- Unsatisfactory performance
- Absenteeism and tardiness (excluding absences covered by applicable state and federal laws)
- Violation of any Company policies